of
Wessex 4x4 Response Association held 02/02/08
at
the Lighthouse Public House Burnham-on-Sea.
The meeting was called to order at 10.30 by the Chairman, Terry Came, who welcomed 19 members to the venue.
The Secretary explained that there were a number of apologies; the membership accepted the list as read.
Apologies were received from
Adam Heskins,
Matt Kelly,
Stuart Lee,
Peter Sadler
John Tidmarsh,
Philp Hastings
Mark Pilkington,
Seb Benn
Matt Neale.
The minutes of the previous AGM, having previously being circulated; were agreed as correct by those present.
There were no matters arising.
The Chairman presented a brief report on the group's activities over the past year with special reference to the events in Gloucestershire.
The Secretary reported on events through the year not just of this group but nationally. He also commented on current standbys by various groups nationwide and the prospective national meeting in May.
The Treasurer presented a report on income & expenditure over the last 12 months and commented on how important the various fund-raising and publicity events are to the financial health of the Group -Chairman's comment; please look for any publicity events such as Emergency Service days, which we could attend. The Treasurer and Secretary answered various questions with respect to the accounts.
Although a deficit is shown for the year this is explained by the grant obtained in 2006 not being fully spent until March 2007.
No other committee reports were made.
It being a constitutional requirement the existing Committee resigned en-masse effective from the end of the AGM.
Those willing to stand for the new committee having indicated the willingness and being proposed by a paid-up member were named as
Terry Came Proposed by John Packer
Bob Hatcher Proposed by Sandra Packer
John Packer proposed by Terry Came
Amanda Packer proposed by Bob Hatcher
Roland Westlake proposed by Alan Caulfield
Alan Caulfield proposed by Roland Westlake.
There being no objections the six members were elected as the new committee.
Bob Hatcher having been proposed as Chairman by Sandra Packer was elected unopposed
Amanda Packer having been proposed as Treasurer by Bob Hatcher was re-elected unopposed.
John Packer having been proposed as Secretary by Terry Came was elected unopposed.
Agenda matters from the membership
Clothing requested by Paul Dyer,
Paul gave an eloquent explanation of the current situation where members, unfortunately, often had to wait for clothing. He explained that to remedy this would necessitate a large expenditure due to the various county logos.
It was decided that clothing excluding Hi-Vis would in future be badged "Wessex 4x4 Response" . enabling a small supply of clothing to be kept available. This will gradually replace the existing 'county'4x4 Response badging as stock becomes exhausted.
Similar 'badging' will be introduced to vehicles with the option of also having County identification.
Some discussion took place with regard to a national 4x4 Response network identifier/logo. It was recognised that this depends on a national decision in May.
Training requested by Matt Neale,
Matt not being present, having sent apologies, this matter was allowed to drop.
Publicity requested by Matt Neale,
Matt not being present, having sent apologies, this matter was allowed to drop after a comment from the new Chairman that any opportunity for publicity which would attract members or funds should be forwarded for consideration by the Chairman or Secretary.
AOB
The possible location of future AGMs was briefly discussed with the aim of keeping costs as low as possible. It was explained that the hospitality of the current venue's management meant that we would be hard pressed to find a more cost effective venue.
The formal AGM was declared closed at 11.25.
There then followed a short break before the membership was given a brief history of one of our user bodies, the Ambulance Service, by Mr David Tovey.